Blue Seas AI
Get your admin hours back.
Marlow & Finch Lawyers
AI Scan report · August 2026Sample
your AI Scan report

Eleven processes ready for AI, and the one to start this week.

A setting you already pay for goes on this week, then three stages clear the admin in 90 days.

$359Ka year

of time and fees your firm can recover from its top three processes, valued at its own rates. New fees that depend on freed hours being billed are counted separately, on page 3.

How we worked it out: 9 fee earners each leave 1.1 billable hours a week unrecorded, 38 hours a month at your $480 realised rate, which is $18.2K. Add 90 hours a month of fixed‑fee drafting at your $130 cost, which is $11.7K. Together $29.9K a month, or $359K a year. Page 3 shows each step.

What we saw
4 of 18
Your fees equal four people billing full time. $3.2M ÷ $480 an hour ÷ 1,650 hours.
7
processes stand out across six areas of the firm. The top three are costed on page 3.
4 tools
of AI already in use by your people. One is approved by the firm.

Your move

  1. Switch on the time recording you already pay for, this week.It is the first step towards $18.2K a month, and it costs nothing.
  2. Move the seven people on personal AI apps to approved tools.Client details are sitting in personal accounts, outside the firm's control.
  3. Book the Discovery.Eleven processes are ready, and the two principals need one agreed order to build them in.
Blue Seas AI
AI Scan report · Marlow & Finch Lawyers
1 · Where AI pays back first

Six areas of work, in the order a matter moves.

Seven of the eleven AI‑ready processes stood out. The numbered ones are your top three, scored on page 3.

Top 3 inside
Area 1

Intake and conflicts

  • 3Matter opening and engagement letters
  • First response to new enquiries
Top 3 inside
Area 2

Drafting and file work

  • 2First drafts from your own precedents
  • 3File notes after calls and meetings
Top 3 inside
Area 3

Client updates

  • 3Routine progress updates
Stays with people
Area 4

Compliance and trust

  • Trust accounting and reconciliation
Start here
Area 5

Time and billing

  • 1Time capture and billing narratives
Next in line
Area 6

Practice operations

  • Month‑end reporting pack
2 · The AI already running in the firm

Four AI tools turned up in the session. One was approved.

The risk to close: client details in personal accounts and on personal phones, outside the firm's control. It is in the first 30 days of the plan on page 4.
Blue Seas AI
AI Scan report · Marlow & Finch Lawyers
3 · The money

Your top three processes, checked and scored.

Three scores, each out of 10.Safety Is it safe to hand to AI?Capability Can AI do it well today?Return What is it worth, and how sure is that?
1 · Start here

Time capture and billing narratives

Who9 fee earnersHowRebuilt from memory at 5:30pmWithThe practice management system's timesheet
10Safety
10Capability
10Return
$18.2K a month38 unrecorded billable hours a month (9 fee earners × 1.1 hours a week) × $480. No legal work touched, and the hours are already worked.
2 · Next

First drafts from your own precedents

WhoLawyers and paralegals on fixed‑fee mattersHowA blank page, or a hunt through old filesWithWord and old matter files
6Safety
8Capability
8Return
$11.7K a month90 hours a month saved (45 fixed‑fee matters × 2 hours) × $130 cost an hour. A lawyer settles every draft before it goes out.
3 · Upside, counted separately

The admin around every matter

WhoFee earners, helped by 4 legal assistantsHow40‑minute openings by hand, notes typed after hours, update callsWithPractice management system, Outlook and Word
8Safety
6Capability
6Return
$19.9K a month124 fee‑earner hours a month freed (9 × 3.6 hours a week). Only 1 in 3 is counted as billed: 41.4 hours × $480. It pays only if the freed hours are billed.
Adds up toA monthA year
Recoverable at your own rates: processes 1 and 2$29.9K$359K
Upside if freed hours are billed: process 3, kept out of the headline$19.9K$238K

A month uses 46 working weeks a year. $480 is your realised rate: $545 standard at 88% realisation. Fixed‑fee hours count at their $130 loaded cost, because on a fixed fee a saved hour adds margin and no extra fees.

Blue Seas AI
AI Scan report · Marlow & Finch Lawyers
4 · The one thing to do first

Switch on the time recording you already pay for.

It is already in your practice management subscription, switched off. Turn it on for all nine fee earners this week, and post entries before leaving each day.

Effort
One setting, then five minutes a day.
Worth
The first step towards process 1.
Check
Hours recorded per fee earner, for 30 days.
5 · Your 90‑day plan
30 days

Stop the leaks

  • Your three moves from page 1, done: time recording on, personal AI apps replaced, the Discovery booked.
Check: recorded hours per fee earner, rising week on week.
60 days

Draft from your best work

  • First drafts from your own precedents, starting with conveyancing.
  • Billing narratives drafted from the recorded time.
Check: production hours per fixed‑fee matter, down on today.
90 days

Clear each matter’s admin

  • Matter opening prepared from the enquiry: conflict summary, engagement letter and set‑up.
  • File notes written up from calls and filed to the matter.
Check: the 40‑minute opening down to a 5‑minute review.
How your data is handled. Legal judgement and client advice stay with people, and a lawyer signs off everything that leaves the firm. Your answers and our notes are stored in Australia. Your data is never used to train AI models.
Prepared for
Marlow & Finch Lawyers
Prepared by
Bart Puszko, Blue Seas AI, from a questionnaire and a two‑hour session
Version
1.0 · August 2026
Built by
🎓Queensland Government AI mentor🏆Winner, 2025 Sunshine Coast Business Awards🎖️Finalist, 2026 Sunshine Coast Business Awards🏅Top 10 finalist, Australian AI Awards 2025 & 2026

Marlow & Finch Lawyers is fictional, and every figure is made up.